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Out for Bids
Vendors
Purchasing |
| As designated in Ordinance No. 944, the Purchasing Agent, as directed by
the City Manager, shall oversee all purchases for the City of Gatlinburg, with power,
except as set out in these procedures, to purchase materials, supplies, equipment; secure
leases and lease-purchases; and dispose of and transfer surplus property for the proper
conduct of the City's business. All contracts, leases, and lease-purchase agreements
extending beyond the end of any fiscal year must have a non-appropriations clause. |
| The Purchasing Agent shall have the authority to make purchases, leases,
and lease purchases of one thousand dollars ($1,000) and greater, but not more than five
thousand dollars($5,000) singly, or in the aggregate during any fiscal year and, except as
otherwise provided herein, shall require three (3) competitive bids or quotations, either
verbal or written, whenever possible prior to each purchase. Quotations for the
purchase of items which cost less than one thousand dollars ($1,000) are desirable but not
mandatory. All competitive bids or quotations received shall be recorded and
maintained in the office of the Purchasing Agent for a minimum of two (2) years after
audit. When requisitions are required, the competitive bids or quotations received
shall be listed upon that document prior to the issuance of the purchase order.
Awards shall be made to the lowest responsible bidder. |
| A description of all projects or purchases, except as herein provided,
which require the expenditure of City funds of more than five thousand dollars ($5,000)
shall be prepared by the Purchasing Agent and submitted to the City Manager for
authorization to call for bids or proposals. After the determination that adequate
funds are budgeted and available for a purchase, the City Manager may authorize the
Purchasing Agent to advertise for bids or proposals. The award of purchases, leases,
or lease-purchases of more than five thousand dollars ($5,000) shall be made by the City
Manager to the lowest responsible bidder. |
Purchases amounting to more than five thousand dollars
($5,000), which do not require public advertising and sealed bids or proposals, may be
allowed only under the following circumstances and, except as otherwise provided herein,
when such purchases are approved by the City Manager:
Sole source of supply or proprietary products as determined after
complete search by using department and the Purchasing Agent, with the City Manager's
approval.
Emergency expenditures with subsequent approval of the City Manager.
Purchases from instrumentalities created by two (2) or more cooperating
governments.
Purchases from non-profit corporations whose purpose or one of whose
purposes is to provide goods or services specifically to municipalities.
Purchases, leases, or lease-purchases of real property.
Purchases, leases, or lease-purchases, from any federal, state, or local
governmental unit or agency, of secondhand articles or equipment or other materials,
supplies, commodities, and equipment.
Purchases through other units of governments as authorized by the
Municipal Purchasing Law of 1983.
Purchases directed through or in conjunction with the State Department
of General Services.
Purchases from Tennessee State Industries.
Professional Service Contracts as provided in TCA 29-20-407 and TCA
12-4-106.
Tort Liability Insurance as provided in TCA 12-4-407.
Purchases of fuels, fuel products, or perishable commodities.
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| The Purchasing Agent shall be responsible for compliance with these
procedures and the Municipal Purchasing Law of 1983, as amended, including required
records and reports, as if they were set out herein and made a part hereof and within
definitions of words and phrases from the law as herein defined. |
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